IntakeCrew
A two-person AI studio

AI systems for small businesses — installed in days, not quarters.

Chat agents trained on your actual content. Lead pipelines that answer in seconds. Fixed prices, working demo by day 3, live-in-days guarantees — and you own what we build.

Everything on this site — the chat, the forms, the follow-up emails — is built with the systems we sell. The bubble in the corner is our chatbot product. The contact form runs on our lead pipeline. That’s the proof.

The work

Four running systems, built the way we build for clients. The businesses are fictional and labeled; the engineering is real — click a live demo and try to break it.

brewbot.demo.intakecrew.com
BrewBotCopperline Coffee Co. · screenshot pending
BrewBot
An embeddable support agent that answers from the store's actual docs, cites its sources, and hands off to a human when it doesn't know.
leadflow.demo.intakecrew.com
LeadFlowHarbor & Main Renovations · screenshot pending
LeadFlow
An intake pipeline that enriches, scores, and books every lead, then runs the follow-up — with zero human touches.
testimonio.demo.intakecrew.com
Testimonioa micro-SaaS built in one day · screenshot pending
Testimonio
A complete micro-SaaS — collect testimonials via a shareable form, moderate them, embed a Wall of Love — built end-to-end in a day.
pulseboard.demo.intakecrew.com
PulseBoardHarbor & Main Renovations · screenshot pending
PulseBoard
A live business-web-health dashboard — site speed, uptime, mentions — with an AI analyst that writes the “so what” in plain English.

How we work

STEP 1

15-minute scope call

You talk, we listen, we tell you plainly whether this is a fit. If it isn't, we say so on the call.

STEP 2

Fixed quote, 50% deposit

One number, no hourly. The deposit is fully refundable until you approve the working demo on day 3.

STEP 3

Live in 2–14 days

48 hours for a demo bot, 7 business days for the Front Desk, 14 for an MVP — or your deposit back.

Fixed price. No hourly, no scope negotiation, no surprise invoices. The number on this page is the number on the invoice.

Deposit refundable until day 3. 50% deposit to start — fully refundable until you approve the working demo on day 3. After you approve it, and only then, it locks in.

Live in 7 days, or your deposit back. If the Front Desk isn't live on your site within 7 business days of content access, you get the full deposit back — and you keep the demo.

What we install

Productized, fixed-price, identical scope every time — that’s how it ships in days. Full deliverables, exclusions, and FAQ →

FlagshipLive in 7 business days
The 7-Day AI Front Desk $3,500 fixed — no hourly, no scope negotiation
Your website answers questions, captures leads, and books appointments — live in 7 business days.
  • Branded chat widget installed on your existing site — one script tag; works on WordPress, Squarespace, anything
  • Trained on your content: website + up to 50 documents/pages (services, FAQs, pricing sheets, policies). Never invents answers — “I don't know” becomes a captured contact
  • Lead capture: name, phone, email, and matter/job/appointment type on every conversation that signals intent
  • Booking hand-off to your existing scheduler (Calendly, Cal.com, your booking page) inside the chat
  • One integration included: leads pushed to your CRM or inbox (email, Clio Grow, ServiceTitan, Jobber, HubSpot, or a Zapier webhook) — instant lead alert + daily digest email
  • Human escalation path (“leave a message for the team / request a callback”)
  • Hosted on our infrastructure, your branding, no third-party “powered by” badge
  • 2 revision rounds + 30 days of post-launch tuning — we read transcripts weekly and fix bad answers
Start smaller48-hour turnaround
48-Hour Demo Bot$300
A RAG chatbot trained on your public website + up to 10 documents, delivered as a private link in 48 hours.
100% of the $300 credits toward the 7-Day AI Front Desk within 30 days.
Start smaller5 business days
After-Hours Lead Catcher$800
Your website answers your top-20 FAQs and captures leads while you sleep.
$500 credits toward the 7-Day AI Front Desk within 60 days.
Also on the benchWorking slice by day 3 · live in 14 days
MVP in 14 days$4,500 fixed, 50% deposit
A working software product — auth, payments, dashboard, deploy — in two weeks, not two quarters.
Also on the benchSet up in under a week
Business Pulse dashboard$1,500 setup + optional $99/mo monitoring & report
One live dashboard: site speed, uptime, and internet mentions — with an AI analyst that writes the “so what” in plain English.

Book a 15-minute scope call

No deck, no discovery phase. Bring the problem; we’ll tell you what we’d install, what it costs, and when it’s live. Or just write to us.

15-minute scope call

The live Cal.com calendar renders here once the site is deployed.

booking placeholderset CALCOM_LINK for the real embed

Demo build — the case-study businesses are fictional and labeled as such. The systems are real and running.